CSMS # 63644218 - Updates to the AES Commodity Filing Response Messages – Appendix A: Response Code 5C2/5C3

CSMS # 63644218 - Updates to the AES Commodity Filing Response Messages – Appendix A: Response Code 5C2/5C3
U.S. Customs and Border Protection sent this bulletin at 01/07/2025 10:09 AM EST
CSMS # 63644218 - Updates to the AES Commodity Filing Response Messages – Appendix A: Response Code 5C2/5C3
U.S. Customs and Border Protection (CBP) recently published the following updates to the
Automated Export System Trade Interface Requirements – Appendix A
:
Response Code: 5C2
Narrative Text:
CAT XXI DETERMINATION NBR UNKNOWN
Severity:
FATAL
Proprietary Record ID/Data Elements:
Input ODT Record/DDTC Commodity Jurisdiction (CJ) Number
X.12 Segment ID/Data Elements:
X117
Reason:
The License Code/USML Category XXI Code declared is one that requires a DDTC Category XXI determination number on the ODT record either reported empty, unknown or the Date of Export is greater than the superseded date in AES.
Resolution:
The DDTC Category XXI determination number reported on the ODT record must be a known value in AES.  Verify, correct, and retransmit.  If DDTC has advised your commodity export is classified in Category XXI, but you do not have a unique case number, you may contact the DDTC Response Team for assistance at
ddtccustomerservice@state.gov
or (202) 663-1282.
Response Code: 5C3
Narrative Text:
DDTC USML CATEG 55 NOT ELIG FOR LIC TYPE
Severity:
FATAL
Proprietary Record ID/Data Elements:
Input CL1 Record/License Code/License Exemption Code; Input ODT Record/DDTC USML Category Code
X.12 Segment ID/Data Elements:
X105; X107
Reason:
The DDTC USML Category Code 55 (Articles Not Listed in the International Traffic in Arms Regulations (ITAR)), may not be used with License Code/License Exemption Code entered.
Resolution:
When the DDTC USML Category Code 55 (Articles Not Listed in the International Traffic in Arms (ITAR)) is reported but is not available for use with the License Code/License Exemption Code entered. See ‘Appendix L- DDTC USML Category Codes’ to determine the category code to report.
For further assistance, contact the licensing agency. The Response Team at the Department of State’s Directorate of Defense Trade Controls can be reached for this purpose at 202-663-1282 or
ddtccustomerservice@state.gov
. Correct and retransmit.
For a full listing of AES Response Codes, please visit
Appendix A
of the Automated Export System Trade Interface Requirements (AESTIR).
If additional clarification is needed on this topic or any other programming or technical matters, contact the U.S. Census Bureau’s Trade Data Collection Branch at (800) 549-0595, Option 1, or by email at
emd.askaes@census.gov
.
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